THE EDMUND F. MAXWELL FOUNDATION
Privacy Policy

Protecting your private information is our priority. This Privacy Policy applies to www.maxwell.org and The Edmund F. Maxwell Foundation (the “Foundation”) and governs data collection and usage. For the purposes of this Privacy Policy, unless otherwise noted, all references to the Foundation include The Edmund F. Maxwell Foundation and www.maxwell.org. The Foundation website relates to the scholarship program offered by the Foundation to enable high school seniors from western Washington to attend private colleges and universities.  The scholarship program was made possible by a generous bequest by Edmund F. Maxwell. By using the Foundation website, you consent to the data practices described in this Privacy Policy and the Terms of Use published on the Foundation Website.

Children Under the Age of Thirteen

The Foundation does not knowingly collect personally identifiable information as defined below (“PII”) from children under the age of thirteen. If you are under the age of thirteen, DO NOT PROVIDE ANY INFORMATION ABOUT YOURSELF TO US, SUCH AS YOUR NAME, ADDRESS, TELEPHONE NUMBER, E-MAIL ADDRESS OR ANY AVATAR, SCREEN NAME OR USER NAME YOU MAY USE.  If a child under the age of 13 wants to use the Foundation’s website, a parent or guardian of that child should contact the Foundation and provide the required verifiable consent before permitting your child to access our website. If we learn we have collected or received PII from a child under 13 without prior verification of parental or guardian consent, we will delete that information. If you believe we might have any information from or about a child under 13 without verified parental consent, please contact us at admin@maxwell.org or The Edmund F. Maxwell Foundation, PO Box 5548, Seattle, Washington 98155-0548. We will permit you to review the Personal Data we have received prior to our destruction of it. 

Collection of your Personal Information

The Foundation may collect personally identifiable information (PII) submitted by you or on your behalf in connection with your scholarship application.  PII is information that identifies you.  Unique identifiers, such as your social security number and the combination of your first and last names with your date of birth are examples of PII.  The Foundation will receive PII, such as, but not limited to, your:

  • Name
  • Address
  • E-mail address
  • Phone numbers
  • SAT and ACT scores
  • Class rank and grades
  • High school and college transcripts
  • High school activities and awards
  • Work history
  • College of choice
  • College student identification number
  • Financial need, college expenses and other available financial aid, as determined    by the colleges to which you have applied.

The Foundation does not request and does not want to receive your social security number. The Foundation website does not use cookies.

Use of your Personal Information

The Foundation collects and uses your PII to (a) review and evaluate your scholarship and scholarship renewal applications; (b) provide scholarship funds to the college of your choice on your behalf if you are granted a scholarship; (c) communicate with you and your college; and (d) operate the Foundation’s scholarship program.

The Foundation may also use your PII to inform you of events sponsored by the Foundation and to improve the operation of the Foundation’s scholarship program. The Foundation may also contact you via surveys to conduct research about your opinions regarding the operation of the Foundation website, the application process or o new services the Foundation may provide.

The Foundation does not sell, rent or lease applicant lists or information collected on the Foundation website to third parties.

The Foundation may share your information with trusted partners to help perform statistical analysis, send you email or postal mail, provide applicant and scholar support, or arrange for payment of scholarships. These unrelated third parties are contractually prohibited from using your PII except to provide these services to the Foundation or the scholar whose information is disclosed.

The Foundation may disclose your PII, without notice, if required to do so by law or in the good faith belief that such action is necessary to: (a) comply with legal requirements such as required tax filings by the Foundation, subpoenas or court orders; (b) protect and defend the rights or property of the Foundation; or, (c) act under exigent circumstances to protect the personal safety of you, other users of the Foundation’s website, or the public.

Security of Your PII

The Foundation diligently secures your personal information from unauthorized access, use, or disclosure. The methods used by the Foundation to secure your personal information include:

  • Encryption of all traffic between applicants and parties necessary to administer the scholarship program using SSL protocol or similar encryption tool.
  • Limiting access to applicant information to the Foundation’s Trustees, the website administrator, the Charitable Administrators, and other employees or volunteers who must access your PII to complete their duties.

Changes to this Statement

The Foundation may occasionally update this Privacy Policy. The Foundation encourages you to review this Privacy Policy periodically to be informed of how the Foundation is protecting your information.

Accessing Links Through the Foundation’s Website

The Foundation may in the future provide links to websites owned and operated by unrelated third parties.  The Foundation encourages you to review the privacy statements of websites you choose to link to (if any) from the Foundation website so that you can understand how those websites collect, use and share your information. The Foundation is not responsible for the privacy statements or other content on websites outside of the Foundation website and shall not be liable for any damages that may occur as the result of the use of links to websites owned and operated by unrelated third parties.

Governing Law

This Privacy Policy shall be governed by the internal substantive laws of the State of Washington, without regard to conflict of law principles.

Contact Information

The Foundation welcomes your questions or comments regarding this Policy. If you believe that the Foundation has not adhered to this Privacy Policy or if you have questions regarding the Policy, please contact the Foundation at:

The Edmund F. Maxwell Foundation
PO Box 5548
Seattle, Washington 98155-0548

Email Address:

admin@maxwell.org

Effective as of August 31, 2017